Features of Calling Toolbox

Calling Toolbox is designed to help LDS ward and branch leaders, presidencies, clerks, and specialists coordinate their efforts, streamline communication, and reduce administrative burdens. Here are some of the key features and how they can be used in real-world scenarios:

Ward Bulletin

  • Mobile-friendly and printable: Share bulletins digitally or print them for meetings. Members can access the latest information from any device.
  • QR code flyer: Place a flyer with a QR code in the foyer so members can quickly access the bulletin online.
  • Dedicated URL: Always up-to-date, making it easy for members to find the latest bulletin.

Use case: The bulletin specialist updates the bulletin each week. Members scan the QR code or visit the URL to see announcements, assignments, and schedules, reducing the need for paper copies and last-minute emails.

Sacrament Meeting Agenda

  • Automated agenda creation: Quickly generate agendas with standard verbiage for sustainings, releasings, and special activities.
  • Speaker tracking: Maintain a history of speakers and topics, helping avoid repetition and ensuring balanced participation.

Use case: The bishopric or branch presidency prepares the agenda in minutes, tracks who has spoken recently, and prints or shares the agenda with the organist, chorister, and presiding leaders.

Interview Scheduling

  • Centralized appointment calendar: All presidency members can see upcoming interviews and appointments, reducing double-booking and confusion.
  • Notes and reminders: Add notes to appointments and set reminders for follow-up.

Use case: The executive secretary schedules interviews for tithing settlement, recommends, or ministering interviews. All leaders see the same calendar, so everyone is in sync.

Calling Management

  • Submit and track callings: Organizations can submit proposed callings to the bishopric, track progress, and record when callings are extended, sustained, and set apart.
  • Assignment tracking: Keep a record of assignments within presidencies and organizations.

Use case: The Relief Society presidency submits a new calling for approval. The bishopric reviews, extends, and records the calling, with all steps tracked in one place.

Ministering Assignments

  • Custom and regular assignments: Track both standard and custom ministering assignments as directed by the bishopric or organization presidencies.
  • Reminders and reporting: Send reminders and collect reports on ministering visits.

Use case: Elders quorum and Relief Society presidencies assign ministering companions and households, send reminders, and review reports to ensure all members are cared for.

Document & Agenda Creation

  • Meeting minutes and agendas: Create, copy, and organize agendas for presidency, bishopric, and other meetings.
  • Newsletters and flyers: Easily generate documents to keep the ward informed.

Use case: The Young Women presidency creates a monthly newsletter and meeting agendas, sharing them with leaders and parents to keep everyone informed and engaged.

User Dashboard

  • Personalized dashboard: When users log in, they see charts and action items relevant to their calling, helping them focus on what needs attention.

Use case: A bishopric member logs in and immediately sees upcoming interviews, pending callings, and recent ministering reports, making it easy to prioritize tasks.

Security & Privacy

  • Role-based access: Only those with the appropriate calling or assignment can access sensitive information.
  • Data privacy: All data is handled according to the privacy policy and is not shared outside the ward/branch leadership.